Privacy Policy
Who are we?
Pickmere Neighbourhood Plan Working Group are a working group of Pickmere Parish Council. We are comprised solely of volunteer members, although some Parish Councillors are volunteers.
The address for the Pickmere Neighbourhood Plan Working Group is:
Pickmere Neighbourhood Plan Group, c/o Pickmere Parish Council, Village Hall, 120 Pickmere Lane, Pickmere, Knutsford, Cheshire, WA16 0JP
The email address for the Pickmere Neighbourhood Plan Group is PickmereNP@gmail.com.
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What information do we collect from you, and why?
Pickmere Neighbourhood Plan Working Group will minimise the data collected e.g. we do not need your address and postcode to enter you onto our email subscription list.
We have also collected various aspects of data through the questionnaire from 2021, which we are keeping separately from contact details to ensure that demographic information is not cross referenced with address information.
The details provided by you will only be used by Pickmere Neighbourhood Plan Working Group.
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Who will we share this information with?
We will only share personal data with organisations we use to undertake our planned activities in creating a Neighbourhood Plan, for example we may decide to use MailChimp to send bulk emails, and we expect to use a third party internet based survey company to help us collate consultation feedback. We will only use third party companies that comply with relevant data protection legislation.
As we are part of Pickmere Parish Council, members of Pickmere Parish Council may be able to view (access either physically or electronically) information we hold, though all Pickmere Neighbourhood Plan Working Group information is kept separate from Parish Council records and will not undertake any cross referencing with information held by Pickmere Parish Council.
We may use de-anonymised sections of data (such as postcodes of respondents on maps of Pickmere), and separately age ranges of respondents in documentation that we publish, but such data will be separated and presented so that it cannot be used to identify individuals.
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Where is Personal Data collected by Pickmere Neighbourhood Plan Working Group stored?
We store all information where possible on IT systems that reside in the European Union. If we use any 3rd party company they or their parent company must have signed up to the EU-US Privacy Shield agreement.
What is the lawful basis for us collecting and using this information?
Pickmere Neighbourhood Plan Working Group believes that the collection and processing of the data held is necessary for the performance of a task carried out in the public interest or in the exercise of statutory powers vested in Pickmere Parish Council – specifically the creation of a Neighbourhood Plan for the village of Pickmere, in accordance with powers set out in the Localism Act 2011
How long will we keep information about you?
We expect to keep personal data for up to six months after the Pickmere Neighbourhood Plan is approved in a referendum
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How will we keep your information up to date?
Pickmere Neighbourhood Plan group may request that you confirm your details are correct and you can also inform us of any changes via:
Our Website – Pickmereneighbourhoodplan.com
Email: PickmereNP@gmail.com
Write to us / drop a letter through our mailbox Pickmere Neighbourhood Plan Group, c/o Pickmere Parish Council, Village Hall, 120 Pickmere Lane, Pickmere, Knutsford, Cheshire, WA16 0JP
How do I find out what information Pickmere Neighbourhood Plan Group hold about me?
You have a right to request a copy of the data we hold. If you would like a copy of this information, please contact us with a clear request through one of the following channels:
Our Website – Pickmereneighbourhoodplan.com
Email: PickmereNP@gmail.com
Write to us / drop a letter through our mailbox Pickmere Neighbourhood Plan Group, c/o Pickmere Parish Council, Village Hall, 120 Pickmere Lane, Pickmere, Knutsford, Cheshire, WA16 0JP
Pickmere Neighbourhood Plan Working Group will within 30 days send you a copy of all information we hold about you.
What other measures do you take to ensure my details are protected, what other rights do I have?
You have the right at any time to ask us for what information we hold about you, and to request we correct any errors in the information we hold. You have the right to request we erase any information we hold about you.
You have the right to request we stop using the information you have provided, that we restrict any processing of the information we hold on you should you object to us holding this information.
What if I don’t want to provide this information.
You are not obliged to provide us with any of the information that we have requested.
What if you are not happy with the way we have looked after you personal details?
You have the right to complain to the UK Data Protection Supervisory Authority, the Information Commissioner’s Office (ICO), via their website: https://ico.org.uk/global/contact-us/ or phone line (0303 123 1113 Monday to Friday, 9am to 5pm)